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Administrative Assistant-Brooklyn, NY

Administrative Assistant-Brooklyn, NY

The Administrative Assistant is responsible for providing administrative support to the Director and Clinical Director of the program and assist in all activities.



Advert ID #122483

Full Description


Department: Speech Pathology Clinic

 

JOB SUMMARY:

The Administrative Assistant is responsible for providing administrative support to the Director and Clinical Director of the program and assist in all activities.

 

JOB RESPONSIBILITIES:

  • Assume responsibility to assist Director with administrative detail needed in conducting in management of graduate program with clinical component. This includes writing and follow up of letter and memos as directed by Program Chair.
  • Compose and distribute letters, memos, emails pertaining to department needs
  • Preparing Appointment forms, expense reports for faculty and staff
  • Maintain student records, follow up on inquiries re: paperwork for student credentials
  • Updating information regarding students, faculty, staff
  • Maintaining departmental and student records and files including confidentiality of official records.
  • Maintain contact with other departments and Dean’s offices regarding administrative and academic requests
  • Completion of department forms: P.O’s for travel, office supplies, tests, furniture and general office-related items
  • Track and maintain via ordering inventory of office supplies, copy center, etc.
  • Sort correspondence and route to appropriate faculty and staff; respond to
    correspondence as appropriate.
  • Respond to calls and other inquiries regarding Program and Clinic information
  • Organize classroom assignments; make copies of materials for classes at faculty request; organization, copying, distribution of special projects including Comprehensive Examinations.
  • Arranging for visitors, refreshments for special events, including guest lectures and Orientation for new students
  • Maintain contact and follow-up with Maintenance Department regarding repairs, inspections, etc.
  • Contact various agencies, departments, etc. regarding equipment, licensure, etc.
  • Provide coverage for Speech and Hearing Center 2 nights per week + alternate Sundays
  • Collect payment from clients in Speech and Hearing Center; deliver checks from clients and third-party payers to Bursar alternating with Clinic Administrative Assistant.
  • Complete special projects relating to the Department at the request of the Program Director

 

REQUIREMENTS:

 

Education, Preparation, and Training

  •  Some college, extensive office experience

 

Skills

  • Strong analytical skills.
  • Requires ability to manage multiple and varied tasks with frequent high levels of urgency and sensitivity
  • Must be able to work collaboratively and effectively with colleagues in a team environment.
  • Must be a polished presenter
  • Strong interpersonal skills are required, both written and oral, as well as a high level of sophistication and maturity in social and professional settings

 

Physical Demands

  • Extensive Use of Computers
  • Extensive time sitting/standing
  • Able to lift up to 5 lbs.

 

Computer Skills

  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook

 

FLSA: Non-Exempt

Application Information

Contact: Touro College

Online Application: http://touro.peopleadmin.com/postings/1499

 

 

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Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

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